Changes Effective 4/01/08 for Deposit Handling Procedures [3/27/08]

The Ohio State University is changing Armored Car Service providers from AT Systems to Dunbar.

There are a few minor process changes, effective April 1st, as a result of this move.

Preparing Bank Bags:

Disposable transparent Bank Bags are available at Stores. If you are using the older white Bank Bags, please order new bags from Stores.
Enter the Bank Bag # (entire # beginning with OSU00XXXXX) on the Journal Entry – Reference Field. This field appears as "Journal Ln Ref" field on your Journal Entry print out.
When placing the Deposit Slip in the Bank Bag, Deposit Slip must face the back of the Bank Bag with total deposit amount clearly visible from the outside.
Write the total deposit amount on the back of the Bank Bag using a permanent marker.

Deposit Centers:

All Deposit Centers must have a Red Log Book as provided by Dunbar Armored, Inc. If you do not have a Red Log Book, please contact Sandya Wickramanayake at 292-8121 immediately to obtain one and receive training on its use. Dunbar will NOT pick up deposit bags from deposit centers that do not have a Red Log Book.
Continue to use Log Sheets in addition to the Red Book. Only the Depositing Department and Deposit Center sections need to be completed. These log sheets will NOT be picked up by Dunbar to be delivered to Chase. Continue using the same log sheet for 1 week. At the end of the week, please send them via campus mail to;

Rachel Ford
Office of the Treasurer
Riverwatch Tower - Suite B
364 W. Lane Avenue
Columbus, OH 43201

Questions – call Sandya at 2-8121 or email wickramanayake.1@osu.edu; Rachel at 8-4118 or email ford.469@osu.edu