Voucher Print Report Available [5/19/08]
This communication is a reprint of an email previously sent to all Procurement Users on 5/19/08.
Dear Procurement Users:
As of 5/19/08 you will be able to go in the Accounts Payable module to print vouchers via a "Voucher Print Report".
The voucher print report provides a concise summary for each voucher identifying several key elements, including invoice number, invoice date, vendor, purchase order number, line description, line amount, etc.
The path to follow for the new report is Accounts Payable – Reports – Vouchers – Voucher Print Report.
The Voucher Print Report will also print those Vouchers generated with the new OSU eStores online eProcurement site (http://ibuy.osu.edu/estores/).
Instructions are provided below on how to add a Run Control for the Voucher Print Report, until the online ASSIST procedures can be amended.
From the Voucher Print Report page
Use the Voucher Print page to print a single voucher or select voucher based on Accounting Date.
1. Add an existing Run Control ID.
Pathname: Accounts Payable—Reports—Vouchers—Voucher Print Report
a. Click on the "Add a New Value" page.
b. Enter a Run Control ID (Voucher_Print_Report).
c. Click on the [Add] button.
2. Record Report Request Parameters.
a. Confirm or type the Business Unit.
b. If you wish to select a voucher with a certain Accounting Date, then enter the Accounting Date then tab to the Voucher ID field and Click on the Lookup/Magnifying Glass icon.
This will provide you with a listing of all vouchers that were entered with that Accounting Date OR
c. Type the Voucher ID you wish to Print.
d. Click the [Save] button to save your Run Control ID.
3. Click [Run] to open and run the Process Scheduler.
- For information on using the process scheduler tool, see Setup Process Scheduler in Procurement ASSIST.
4. Update Process Scheduler Information.
a. Confirm or select "PSNT" as the Server Name.
b. Click the [OK] button. This will bring you back to your Voucher Print page.
5. Click [Report Manager] to open the Report Manager.
6. Click the List tab (Default page).
7. Click [Refresh] to activate the Description link
- You will likely need to refresh the List page several times before the Description link becomes active.
8. Click [APU145OS] to take you to the details page where the Voucher Print Report will be launched.
9. Click on the [APU145OS 5429969.PDF] link to launch the Voucher Print Report that will be displayed in the (.PDF) format.
a. Click the printer icon in the Adobe toolbar.
b. Close the Adobe window.
10. Close the Report Manager window.
- See Using Report Manager within the Procurement ASSIST procedures for more information on the Report Manager component.
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