Avoid Creating Duplicate Personal Information Records [9/08/09]
To prevent creating a duplicate personal information record and multiple OSU IDs for the same person, use "Search for Matching Persons" to effectively search for an existing record.
- Search first by Social Security Number (without hyphens!).
- If you don't find a record, always search by the person's last name and date of birth.
It is especially important when hiring a student. Current and former students as well as current and former employees have personal information records in the system that should be used to hire.
Ask the student for his or her OSU ID and use that as the EmplID to locate the personal information record. If the student doesn't know it, he or she can look it up on Buckeye Link.
Under no circumstances should a personal information record be created for a student.
The HR Assist pages provide step-by-step instructions on the hire process. Please refer to them for additional information. Administrative
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