HR and Financials NewsLink
as of June 29, 2009
NewsLink provides timely news and information
that affects your business processes. NewsLink updates are scheduled to be posted on a biweekly basis, but may occur more often based on emerging issues. Check this page frequently
and be the first to read all the latest! New articles will be indicated
by the "New"
icon.
The next scheduled NewsLink posting is due on July 13, 2009. For previous articles check the NewsLink archive.
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SCHEDULES FOR THE JULY – DEC. 2009 ADMIN SYSTEM TRAINING CLASSES ARE UPDATED
The self-enrollment training registration sites are updated for the July - December 2009 Administrative System Training classes. See details.
IE8 & OSU ADMINISTRATIVE SYSTEMS USING PEOPLESOFT (4/20/09)OIT is recommending that individuals using the OSU Administrative Systems continue to use IE7. See full article.
WHAT IS A LISTSERVER MAILING LIST?
NewsLink recipients have inquired about the mechanism used to send NewsLink to the OSU Administrative System (PeopleSoft) users. See details to learn how the use of a Listserver mailing list has helped simplify the semi-monthly NewsLink distribution.
OIT SYSTEM STATUS
Be sure to review the OIT System Status page for information on system downtime or upcoming scheduled maintenance. Hours of Operation for the Administrative Systems are also available here.
No Reporting articles at this time.
No Data Warehouse articles at this time.
No Human Resources articles at this time.
ADDITIONAL FACILITATED PRACTICE HELP LABS FOR GFA
Additional facilitated practice Help Labs are being made available on July 16th as part of our training for individuals who hire, terminate, or record graduate fee authorization (GFA) funding info for Grad Associates, Fellows and Trainees in HR/SIS. See full article link for registration info.
HR/SIS AND COLLECTIONS (6/15/09)
With the implementation of the new Student Information System (SIS), departments will transfer uncollected accounts receivable using the HR/SIS beginning July 2009 (fiscal year 2010). The following message was recently sent to individuals who were identified as departmental collections users in the HR/SIS. See details.
GFA 4TH QUARTER FEE WAIVERS (6/01/09)
Questions have emerged from the GFA Carmen course feedback with regard to 4th Quarter Fee Waivers. See full article for details. See details.
No General Financials articles at this time.
CHARTFIELD MAINTENANCE FREEZE 7/17 THROUGH 7/21
The Office of the Controller will be placing a temporary freeze on all Chartfield maintenance between July 17 and July 21, 2009. This freeze is needed to assist the Controller's Office in facilitating the production of the University financial reports for year end. Maintenance requests received by 7 p.m. on Thurs., July 16, will be processed by Fri., July 17; however, requests received between July 17 and July 21 will be entered on or after July 22, 2009. See details.
PROACTIVE HANDLING OF JOURNALS IN WORKFLOW OR NON POSTED STATUS AT YEAR END
Please take a proactive approach and verify the status of all journals you have initiated or approved IN FY09 that have yet to post. See details.
CHANGE TO CAPITALIZATION THRESHOLD FOR MOVEABLE EQUIPMENT
The message is of particular interest to Equipment Coordinators and Delegated Buyers. Effective July 1, 2009, the university is increasing its capitalization threshold for moveable equipment from $3,000 to $5,000. See details.
FY09 RECEIPTS DEADLINE FOR CAPITALIZED ASSETS & TRACKED NON-CAP ASSETS (6/01/09)
Equipment Coordinators need to be sure to input the receipts for capitalized assets and tracked non-capitalized assets by Thursday June 25, 2009. Also be sure to review the full article to learn about the downtime for the Asset Management pages between June 26th and July 1st. See details.
DEADLINE SET FOR FY09 WORKFLOW & INTERUNIT JOURNALS (6/15/09)
As FY09 closes, Journal Initiators and Approvers should check their worklists for journals that need to post to the current fiscal year (2009); this is especially critical for entries between Business Units (e.g. UNIV and OSURF, UNIV and OSUMC and OSUMC and OSURF). Due to different year-end closing schedules among the three business units (UNIV/OSURF/OSUMC) it is imperative to follow the "post by" schedule. See details.
MONTHLY CLOSE INFORMATION
The next General Ledger monthly close deadlines are as follows:
June (1st Monthly Close):
* Thursday, July 2: deadline for interfaces is 7 p.m.
* Wednesday, July 8: deadline for accrual entries and corrections is 7 p.m.
* Thursday, July 9: target date for GL reports to be posted to eReports.
* Tuesday, July 14: target date for paper GL reports.June (2nd Monthly Close):
* Tuesday, July 21: deadline for accrual entries and corrections is 7 p.m.
* Wednesday, July 22: target date for GL reports to be posted to eReports.
* Monday, July 27: target date for paper GL reports.The complete closing schedule for the entire fiscal year is available on the Controller's Web site.
UNIV CENTRAL AP YEAR-END DEADLINE FOR INVOICE PROCESSING (6/15/09)
The due date for FY09 invoices to be processed by UNIV Central Accounts Payable is Tuesday, June 23, 2009. See details.
AP YEAR-END DEADLINE FOR ASSET INVOICE PROCESSING (6/15/09)The FY09 Year-end cut-off for all capitalized and tracked non-capitalized movable equipment assets is June 25, 2009. The UNIV and OSURF Asset Management groups are requesting that no invoices for capital and tracked non-capital assets be entered by the UNIV, OSURF or Satellite Accounts Payable operations from June 26 through June 30, 2009. See details.
JUNE 2009 PCARD, TRAVEL & GET CARD REALLOCATION DEADLINES
June 29th is the deadline to complete monthly reallocation. See the complete Purchasing Card, Travel Card and Group/Extended Travel (GET) Card Program Calendar for more information.
