HR and Financials NewsLink
as of October 6, 2008
NewsLink provides timely news and information
that affects your business processes. NewsLink updates are scheduled to be posted on a biweekly basis, but may occur more often based on emerging issues. Check this page frequently
and be the first to read all the latest! New articles will be indicated
by the "New"
icon.
The next scheduled NewsLink posting is due on October 20, 2008. For previous articles check the NewsLink archive.
Do you need training for the HR or Financials Systems? Click here to get started.
SELF-ENROLLMENT NOW AVAILABLE FOR INSTITUTIONAL DATA POLICY TRAINING (8/11/08)
Employees who will be using a central administrative system must first complete the Institutional Data Policy training module prior to receiving access. Previously, staff needed to request access to the training, but now employees may self-enroll into the online Carmen course for the Institutional Data Policy training. See details.
SYSTEM STATUS
Be sure to review the OIT System Status page for information on system downtime or upcoming scheduled maintenance. Hours of Operation for the Administrative Systems are also available here.
SEVERAL REPORTS MOVING FROM GENERAL PROCUREMENT TO ASSET MANAGEMENT
On October 15, 2008, three reports within the General Procurement section will be moved to the Asset Management section of eReports. The reports include AMB100OS - Online Assets and Equipment; AMB101OS - Capitalized Retirement Activity and AMB102OS - Project Equipment Financial Comparison. See details.
No Data Warehouse articles at this time.
ONE PERSON, ONE RECORD, ONE OSU ID
Duplicate personal information records have been created when hiring recently, resulting in more than one OSU ID (or EmplID) for an individual. To prevent creating a duplicate personal information record, use "Search for Matching Persons" to effectively search for a personal information record. Search first by Social Security Number (without hyphens!); if you don't find a record, always search by the person's last name and date of birth. If you are hiring a student and you are unable to locate a personal information record using "Search for Matching Persons," do not create one. Ask the student for his or her OSU ID and use that as the EmplID to locate the personal information record. See details.
No General Financials articles at this time.
FY08 STANDARD MONTHLY REPORT CSX FILES REMOVED FROM EREPORTS ON 11/01
Reminder, on November 1, 2008, the csx files for all FY08 GLU004OS-91, GLU006OS-91 and GLU007OS-90 standard monthly reports will be removed from the eReports portal. Removing these files will allow for additional space within the portal itself. Should the need arise, end users may run ad hoc reports and download them into Excel.
MONTHLY CLOSE INFORMATION
The next General Ledger monthly close deadlines are as follows:
September Monthly Close:
* Thursday, October 2: deadline for interfaces is 7 p.m.
* Tuesday, October 7: deadline for accrual entries and corrections is 7 p.m.
* Wednesday, October 8: target date for GL reports to be posted to eReports.
* Monday, October 13: target date for paper GL reports.
The complete closing schedule for the entire fiscal year is available on the Controller's Web site under "Calendars."
VOUCHER INQUIRY USERS CAN NOW SEARCH BY PREP OPERATOR ID
Voucher Inquiry users can now search by PREP Operator to find payment requests entered by a specific user. See the PREP ASSIST procedures.
SEPTEMBER 2008 PURCHASING CARD AND TRAVEL CARD REALLOCATION DEADLINES
September 29th is the deadline to complete monthly reallocation. See the complete online Purchasing Card and Travel Card Reallocation Calendar for more information.
REQUISITIONER EMAIL SENT UPON DISPATCHED PO
On 9/25/08 Software Investigation Request (SIR) 102059 moved into production for the Financials System. This SIR will send a Requisitioner an email once a Purchase Order (PO) has been dispatched. It will send out a separate email if a change order is done to the PO. An email will only be sent if the order originated as a requisition. Direct purchase orders will not have this feature. See details.
TIPS FOR SEARCHING THE ESTORES ONLINE CATALOG
The eStores Service Center has provided a job aid containing tips
on searching the eStores Online Catalog. A .pdf file is available for viewing and download at: http://ibuy.osu.edu/Search_Tips.pdf or see details for a summary of the job aid on NewsLink.
NEW INB101DW EREPORT (9/02/08)
Effective September 8th 2008, a new eReport is available to users. The INB101DW report provides users with the actual percentage of their Stores purchases that were sourced from certified minority suppliers and EDGE suppliers. See details.
Email: it_CMT@lists.service.ohio-state.edu
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