OSU Administrative Systems NewsLink
[February 8, 2010 update]
NewsLink provides timely news and information
that affects your business processes. NewsLink updates are scheduled to be posted on a biweekly basis, but may occur more often based on emerging issues. Check this page frequently
and be the first to read all the latest! New articles will be indicated
by the "New"
icon.
The next scheduled NewsLink posting is due on February 22, 2010. For previous articles check the NewsLink archive.
Do you need training for the HR or Financials Systems? Click here to get started.
UNIVERSITY MAIL SERVICES CONDUCTS UPS SHIPPING PROGRAM TRAINING FOR DEPARTMENTS
United Parcel Service (UPS) is the preferred OSU expedited carrier. University Mail Services has implemented a new outbound shipping program with UPS featuring deeply discounted rates for Express, International and Ground services. University departments can ship/track packages and send email notification to package recipients using the UPS desktop solution. A customized program validates chartfields to reduce data errors and prevent unnecessary rework.
Training is available every Friday through June. All sessions are one hour, and run from 1:00 – 2:00 p.m. and are held in the Innovation Lab at the Stores & Receiving Building, located at 2650 Kenny Road.
Self registration is required. Access the following self-registration link to enroll in a session. Note , if you have previously taken any OSU Administrative System class, you may already be active in the training system. If not, you will need to establish a new sign-on. You will be contacted when your registration is confirmed. We look forward to working with you to save time and money on your future outbound shipments.
Refer questions to Terri Tibbs (tibbs.25@osu.edu) of University Mail Services.
QUICK ITEMS
- Schedule Available For the January - June 2010 Conducts of Admin System Training - Self-enrollment is available. See details.
- What Is A Listserver Mailing List? - Recipients have inquired about the mechanism used to send NewsLink. See details.
- OIT System Status Page - Be sure to review the OIT System Status page for information on system downtime or upcoming scheduled maintenance. Hours of Operation for the Administrative Systems are also available here.
YP4H INCENTIVE PAYOUT DELAY - MONTHLY FACULTY AND STAFF (1/25/10)
The Office of Human Resources has experienced a delay in the processing of the 2009 "Your Plan for Health Incentive" program payout for MONTHLY paid faculty and staff. BIWEEKLY faculty and staff payout was processed for the Jan. 29, 2010 paycheck. MONTHLY paid faculty and staff who were eligible for the payout will see the Incentive Payout added to their February check. See details.
*Due to the increase in communications regarding Graduate Fee Authorizations, a GFA NewsLink Archive is available.
WINTER 2010 GRADUATE FEE AUTHORIZATION PAGE FREEZE 2/15/10
The Graduate Fee Authorization (GFA) page will be frozen for updates related to Winter 2010 (term 1100) at the end of the day Monday 2/15/10. HRPs should review the full article details to see what actions need to be taken in the HR/SIS prior to the freeze.
GFA UPDATES FOR SFOs & HRPs AS OF JAN. 2010 (1/25/10)
The following article details the status of several current Graduate Fee Authorization issues. The article is a copy of a message that was previously sent directly to Senior Fiscal Officers (SFOs) and Human Resource Professionals (HRPs) on 1/14/10. See details.
BUSINESS AND FINANCE POLICY UPDATES
The Office of Business and Finance is releasing the following updates to several Financial policies that include: Travel, Purchasing, Travel Card and Group/Extended Travel Card and Accounts Payable. See details.
MONTHLY CLOSE INFORMATION
The next General Ledger monthly close deadlines are as follows:
January Monthly Close:
* Tuesday, February 2: deadline for interfaces is 7 p.m.
* Friday, February 5: deadline for accrual entries and corrections is 7 p.m.
* Saturday, February 6: target date for GL reports to be posted to eReports.
* Wednesday, February 10: target date for paper GL reports.February Monthly Close:
* Tuesday, March 2: deadline for interfaces is 7 p.m.
* Friday, March 5: deadline for accrual entries and corrections is 7 p.m.
* Saturday, March 6: target date for GL reports to be posted to eReports.
* Wednesday, March 10: target date for paper GL reports.The complete closing schedule for the entire fiscal year is available on the Controller's Web site.
SPONSORED PROJECT INVOICE WORKFLOW
This communication explains a change in the workflow for invoices of $3,000 or greater for sponsored project Purchase Orders (POs). Sponsored project invoices have been added to voucher approval workflow lists. These are invoices in the amount of $3,000 or greater that reference sponsored project POs (PO numbers that begin with “RF”). See details.
TWO CHANGES TO AP WORKFLOW (1/25/10)
In support of the "One University" strategic objectives of streamlining and increased consistency across the business units, two important changes to Accounts Payable workflow are forthcoming. These changes will take effect on January 29, 2010. See details.
VOUCHER APPROVAL PAGE COMMENTS (1/25/10)
Voucher Approvers will now be able to type comments on the "Voucher Approval" page without having to take any approval action. These changes will take effect on January 29, 2010. See details.
eTRAVEL SYSTEM ENHANCEMENTS AS OF 2/08/10
This article highlights the latest eTravel System enhancements--which also represent the completion of the initial eTravel project. See details.
WEB SITE CHANGES FOR OSU PURCHASING (1/25/10)
The Purchasing area made a significant Web site update as of Friday, January 22nd. Easier navigation and more intuitive resource tools are just some of the changes users will see. See details.
FEBRUARY 2010 PCARD REALLOCATION DEADLINES
February 25th is the deadline to complete monthly reallocation. See the complete Reallocation Calendar for more information.
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