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OIT - Office of Information Technology


HR and Financials NewsLink
as of November 16, 2009

 

NewsLink provides timely news and information that affects your business processes. NewsLink updates are scheduled to be posted on a biweekly basis, but may occur more often based on emerging issues. Check this page frequently and be the first to read all the latest! New articles will be indicated by the "New"*New Article* icon.

The next scheduled NewsLink posting is due on November 30, 2009. For previous articles check the NewsLink archive.

Do you need training for the HR or Financials Systems? Click here to get started.

Info for all Admin System Users

ITEMS OF INTEREST FOR ADMINISTRATIVE SYSEM USERS

  • Schedules For The July – Dec. 2009 Admin System Training Classes - Self-enrollment registration is available for July - Dec. 2009 Administrative System Training. See details.
  • IE8 & OSU Administrative Systems Using PeopleSoft - OIT recommends OSU Administrative Systems to use IE7. See full article.
  • What Is A Listserver Mailing List? - Recipients have inquired about the mechanism used to send NewsLink. See details.
  • OIT System Status Page - Be sure to review the OIT System Status page for information on system downtime or upcoming scheduled maintenance. Hours of Operation for the Administrative Systems are also available here.
Reporting

No Reporting articles at this time.

Data Warehouse

No Data Warehouse articles at this time.

HR System

RECENT EMAIL TO STUDENTS WITH PAST DUE BALANCES AND LATE FEES (10/05/09)

HRPs were notified about an email recently sent from the Office of the University Bursar to students with past due balances about late fees. Although they may have received the message, it does not apply to Graduate Associates, Fellows, and Trainees who have past due balances for other student fees. See full article for details as well as some answers to Payroll Deduction Payment Plan FAQs.


HR/SIS Information

*Due to the increase in communications regarding Graduate Fee Authorizations, a GFA NewsLink Archive is available.


GFA DEADLINE EXTENSION (11/02/09)

The deadline for recording GFA expense updates has been extended. The final deadline has not been established, however, a two week notice will be given before the page is "frozen" for Human Resource Professionals (HRPs). Autumn 2009 GFA expenses are planned to post to the General Ledger in December.


General Financials

No general Financials articles at this time.


GL

MONTHLY CLOSE INFORMATION*New Article*

The next General Ledger monthly close deadlines are as follows:

November Monthly Close:

* Wednesday, December 2: deadline for interfaces is 7 p.m.
* Monday, December 7: deadline for accrual entries and corrections is 7 p.m.
* Tuesday, December 8: target date for GL reports to be posted to eReports.
* Friday, December 11: target date for paper GL reports.

The complete closing schedule for the entire fiscal year is available on the Controller's Web site.


Procurement

UNIVERSITY MAIL SERVICES SHIPPING PROGRAM TRAINING FOR DEPARTMENTS*New Article*

University Mail Services has implemented an outbound shipping program with United Parcel Services (UPS). In addition to having access to deeply discounted rates for Express, International and Ground services, University departments can ship/track packages and send email notifications to the recipients of their packages from their desktop. Although this article was first published on 10/19, see the revised article for newly added training dates to learn how to use this program.


NOVEMBER 2009 PCARD REALLOCATION DEADLINES

November 25th is the deadline to complete monthly reallocation. See the complete Reallocation Calendar for more information.



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